Virtual Office in Canada

Updated on Monday 09th August 2021

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virtual office in Canada provides varied business solutions for entrepreneurs from abroad who want to settle a start-up and who do not need for the moment a traditional business office. Our Canadian company formation agents can help investors to register their companies in Canada and also provide their clients with virtual offices and related services. Starting a company in Canada with a virtual office may be subject to cost-effective expenses, and complete information in this matter can be offered by our team.

Do not hesitate to inquire with our company formation agents in Canada about our virtual office services in various provinces around the country.

Services offered by a virtual office in Canada

Besides a notable and reliable business address in the main cities in Canada, our team can offer complete virtual office services like:
  • a dedicated local phone number for the business, as agreed with the client;
  • call forwarding and redirect services  in accordance with the clients' requests;
  • on demand, we can also provide clients with   dedicated fax services;
  • mail and correspondence forwarding to any address, as requested by the client;
  • bank statement collection and storage or forwarding services, on request  ;
  • conference room meeting setup provided that we are notified a few days before.

One should know that our team can take messages via different kinds of communication channels and send the necessary information to the clients. Besides offering a virtual office in Canada, we remind that our company incorporation specialists in Canada can help any foreign investor to register the company in Canada, by providing suitable help in drafting the documents with the authorities in charge. The company registration process in Canada will depend on the provided documents and other requirements of the authorities in charge.

Registered address services in Canada

One of the main reasons for using our virtual office services is that they can be used as a registered address for your company in Canada. In most cases, extra-provincial corporations and non-resident companies need to have registered addresses when establishing several offices around the country.

Because starting a company in Canada is slightly different from opening businesses in other countries, requesting virtual office services here is more common. Here are the main uses of a virtual office in Canada:
  1. when registered at a federal level, the virtual office is a suitable option for a company seeking to have a presence in a province or territory;
  2. companies can also choose virtual offices services when seeking to expand to one or more provinces or territories;
  3. having a registered address in certain provinces is a mandatory requirement, and a virtual office used as a registered address is a good option;
  4. virtual office services can also be used for simple business meetings with clients or partners.

As mentioned above, in certain provinces the need for a registered agent is mandatory. Often, this registered address can be provided under the form of a virtual office.

Our company formation consultants in Canada can also help with the registration of companies for non-resident investors.

We invite you to read about the purchase of a Canadian virtual office in the scheme below:
How to obtain a virtual office in Canada

Communications facilities in a virtual office in Canada

One of the most important aspects of choosing to buy a virtual office in Canada has to do with the fact that it comes with a local telephone number. By skipping the entire procedure of having a landline installed, the virtual office is ready to be used for various communication purposes, among which answering and taking messages, fax, and message forwarding services.

Another important communication service available with our virtual office package is the possibility of using conference rooms for their meetings. The option of having the respective room at your disposal for the desired period of time is very efficient from a financial point of view, thus helping you save an important amount of money. All you need to do is let us know a few days ahead about your need to use such a room.

Equipment found in a virtual office in Canada

One of the most important advantages of choosing a virtual office service in Canada is that it comes equipped with all the necessary tools to start an activity at once. Among these, communications equipment that supports phone conferences, fax, a desktop computer, printer, and scanner. On request, the virtual office can be tailored to your needs and can incorporate other facilities.

If you plan on opening a company in Canada and need a registered address, a virtual office service can be a good option to start with. Later, you can discuss with our local advisors about relocation possibilities.

Why choose a virtual office in Canada?

Businessmen can choose the services offered by virtual offices in Canada if they want to expand their activities in the country without the intention to purchase or rent office spaces. Virtual offices in Canada are subject to lower expenses compared to the traditional ones, another reason why such a solution is preferred. All the correspondence, via email, fax or phone, is redirected to the business owner, as our team can implement suitable communication channels. Additionally, the owner of a business in Canada, having a virtual office, can receive the bank statements or other financial documents and then can decide the next steps in this matter with the assistant or representative of the virtual office. On request, the business meetings in Canada may take place in dedicated conference rooms. Starting a business in Canada with a virtual office may be a suitable option for entrepreneurs who want to establish their presence and services on the market in a fast and reliable manner.

We are also at your disposal with numerous accounting services in Canada.
Please watch our video on virtual office services in Canada:

FAQ on our Canadian virtual office services

Many people are confused about the use and costs of a virtual office package, even if this option has become more and more popular in countries with a developed real estate infrastructure. This is also the case in Canada.

Here are some of the frequently asked questions on a virtual office service in Canada and their answers:

1. Is a virtual office in Canada expensive?

No, as a matter of fact, the virtual office is one of the cheapest services available in this country.

2. Are virtual offices available anywhere in Canada?

Virtual office services are usually available in most Canadian provinces and territories.

3. Can I use a virtual office even if I already have a business in Canada?

Yes, you can purchase one or more virtual offices in the Canadian provinces or territories you need. A virtual office is a great option for those who complete temporary activities.

4. Do I have to pay any taxes for using a virtual office service?

No, these services are not subject to taxation, so all you will need to pay is the price agreed in the contract.

Why start a business in Canada?

According to Deloitte Canada, the Canadian economy is one of the most prosperous in the world, as it can be seen below:
  • the second quarter (Q2) of 2019, brought an economic growth of 3.7% for Canada;
  • the second half of 2019 was projected to deliver a 1.5% growth;
  • the overall growth for 2019 is predicted to reach 1.6%;
  • 2020 and 2021 are expected to bring a higher growth of 1.7%.

According to the Bank of Canada, the country's inflation was 2.2% at the end of 2019.

Virtual office compared to a traditional office in Canada

Those who do not know what to choose between a traditional and a virtual office in Canada can check our comparison below:
  • the virtual office is cheaper to purchase compared to a traditional office which also needs to be equipped;
  • there is no need to hire or dispatch employees at a virtual office compared to a traditional one;
  • there are no maintenance costs for a virtual office compared to a traditional office.
For a better understanding of the benefits of a virtual office in Canada, we invite you to solicit comprehensive information from our team of specialists in company formation in Canada, if you contact us